Form I-9 is only two pages, but it is notoriously hard to get right. In an ICE inspection, it doesn't matter whether every employee is authorized to work. What counts is whether each form was completed correctly.
ICE has stepped up inspections and raised fines for incorrect forms, with amounts per form depending on the error rate and audit history, and criminal charges are possible. Past penalties include $109,000 against a Buffalo transportation company for missing Section 2 entries and $95 million against Asplundh.
This 90-minute I-9 compliance training covers using the correct form, timeliness, electronic recordkeeping, temporary work authorization follow-up, E-Verify vs I-9 recordkeeping, remote employees, retention and how to run your own I-9 audit.
WHY SHOULD YOU ATTEND?
The form looks complicated, but compliance is manageable once the confusion is removed. Few employers get everything right, and fines add up form by form.
This session suits HR professionals, payroll administrators, people who maintain personnel files and anyone responsible for new employee sign-up, orientation and onboarding.
AREA COVERED
- Requirements for completing Form I-9 and using the correct form
- Why timely completion matters
- Best practices for electronic I-9 recordkeeping
- Choosing a "smart" electronic I-9 or paper and pen
- Following up on temporary work authorizations
- Differences between E-Verify and I-9 recordkeeping requirements
- Completing I-9s for remote employees
- I-9 retention requirements
- Fines and penalties for late or incorrect I-9s
- Conducting an internal I-9 audit
- Next steps
LEARNING OBJECTIVES
- Complete the correct Form I-9 accurately and on time
- Explain the penalties for late or incorrect I-9s
- Decide between electronic and paper I-9 processes
- Track and follow up on temporary work authorizations
- Complete I-9s for remote employees and apply retention rules
- Conduct an internal I-9 audit
WHO WILL BENEFIT?
Any and all employees responsible for completing the new employee sign-up, orientation, and onboarding.
- Human Resources Professionals
- Employees are required to sign up for the onboarding of new employees
- Payroll administrators
- Individuals responsible for maintaining personnel files
The form looks complicated, but compliance is manageable once the confusion is removed. Few employers get everything right, and fines add up form by form.
This session suits HR professionals, payroll administrators, people who maintain personnel files and anyone responsible for new employee sign-up, orientation and onboarding.
- Requirements for completing Form I-9 and using the correct form
- Why timely completion matters
- Best practices for electronic I-9 recordkeeping
- Choosing a "smart" electronic I-9 or paper and pen
- Following up on temporary work authorizations
- Differences between E-Verify and I-9 recordkeeping requirements
- Completing I-9s for remote employees
- I-9 retention requirements
- Fines and penalties for late or incorrect I-9s
- Conducting an internal I-9 audit
- Next steps
- Complete the correct Form I-9 accurately and on time
- Explain the penalties for late or incorrect I-9s
- Decide between electronic and paper I-9 processes
- Track and follow up on temporary work authorizations
- Complete I-9s for remote employees and apply retention rules
- Conduct an internal I-9 audit
Any and all employees responsible for completing the new employee sign-up, orientation, and onboarding.
- Human Resources Professionals
- Employees are required to sign up for the onboarding of new employees
- Payroll administrators
- Individuals responsible for maintaining personnel files